**5. Practical implication**

### **5.1 The management of CSR in** *Telefónica*

In the CSR management systems in *Telefónica*, two issues are of particular interest for this survey, as they relate to the measurement of progress in the level of CSR obtained and because the relationship with the interest groups depends on the evaluation of the company: a) the interest that progressive accreditation has for society and the types of policies and actions envisaged for the gradual progress toward its objectives; and b) management systems about its stakeholders, with particular reference to suppliers and the introduction of CSR criteria.

#### **5.2 The challenge of progressive accreditation**

This section provides a general reflection on the impact that progressive accreditation has on *Telefónica*. The implementation of a gradual and progressive accreditation

<sup>13</sup> The FTSE Group (FTSE) is a world leader in the creation and management of more than 120,000 stocks, bonds, and alternative asset class indices. With offices in London, Frankfurt, Hong Kong, Beijing, Boston, Shanghai, Madrid, Paris, New York, San Francisco, Sydney, and Tokyo, the FTSE Group works with partners and clients in 77 countries around the world. FTSE is an independent company jointly controlled by the *Financial Times* and the London Stock Exchange. These FTSE indices are widely used by a variety of investors, such as advisors, asset owners, fund managers, investment banks, exchanges, and brokers. The indices are used for the purposes of investment analysis, performance measurement, an asset at the location, risk-hedging profiles, and the creation of fund monitoring indices.

<sup>14</sup> For further study, the Talleres de Reputación Corporativa held by *Telefónica* S.A. can be considered, periodically, the workshop of the Conferencia Interamericana de RSC de la Empresa held in Panama on October 28, 2003, on Reputación y Responsabilidad Social Corporativas.

is highly appreciated by companies and organizations that have become spokespersons for the adoption of a management system based on CSR. It arises as a cumulative process, which makes it possible to maintain a medium-term objective, following an action plan to advance in the implementation of the subsequent phases. In many forums that have been created to promote strategies and actions, CSR highlights the need for elements of verification to ensure the truth of what organizations communicate and advertise. As CSR policies tend to produce greater value in a company's intangible assets (such as brand and reputation), there is a need for effective enforcement and verification mechanisms that are accepted by the organizations represented. The gradual introduction of social responsibility management systems is seen to increase the very feasibility of CSR; the approach with progressive advancement is also valid for relations between interested parties. Although it is a challenge to accept that everything can be divided into distinct parts and that there is a way to advance through a series of distinct stages, it is plausible that each one involves difficulties and costs, such as in justifying the achievement of even partial goals. Those responsible for the implementation of CSR in companies are also interested in "partial recognition" as a clarifying tool, both for themselves and for senior management, that can facilitate their work and increase the probability of giving continuity to the strategic plan pursued. However, important issues to be outlined include the minimum coverage of each stage, the speed of implementation and the type of recognition possible, as well as the conditions for its use. In general, progressive-type solutions are suitable for collaboration strategies, with many interested parties, where each one offers a different contribution, and one crucial factor is the need to go slowly in gaining trust among the participants, while also considering the cost-benefit that everyone gains with the alliance. Furthermore, when the field of action is new or its scope unknown, caution is advised in the implementation of the progressive system. The basic alternatives for progressive implementations are I) partial scope, where the standard is subsequently applied to various parts of the organization [67]; and II) subsequent assumption of principles or requirements and assessment of the degree of conformity. These two basic progression options can be combined in mixed solutions. The two schemes were applied, respectively, for the ISO quality and environmental standardization systems (with subsequent partial certifications) and the excellent management systems (with initial self-assessment and external assessments, as in the case of EFQM15). The partial field of application can be achieved according to various criteria: 1) structural differentiation of organizational units (departments, business units, subsidiaries of a group, work centers); 2) for the processes of the activities; and 3) for the interest groups involved. An easy way to measure progress is to list the tools and developments that are required for the implementation of the comprehensive, previously known, and accepted management system—for example, the policy approved by the board of directors, the creation of a body in the organizational structure that will be responsible for the process. Some evaluations include not only the results but also giving some evaluation of the performance predictions. This strengthens the systematic organizational commitment to progressive advancement, but it can be at risk of overestimation. This approach was applied in the *"implementation and continuous* 

<sup>15</sup> The foundation aims to promote a reference model in order to improve company performance through a more extensive and articulated overall approach than the classic ISO 9000 models. In the EFQM model, the company is analyzed based on many elements, which are then grouped into nine main criteria, each with its own weight. The grade obtained with respect to each criterion then contributes, based on the weight envisaged by the model, to the final evaluation of the company.

*Corporate Social Responsibility and Social Report: A Case Study in the Basque Country DOI: http://dx.doi.org/10.5772/intechopen.105511*


#### **Table 6.**

*Phases of the Modelo de Implantación Progresiva (MIP) in Telefónica.*

*improvement questionnaire"* aimed at organizations that have formalized their adhesion to the *Pacto Mundial* in Spain. Some authors16 also propose another dimension or point of evaluation of CSR strategies and policies: philosophies or attitudes adopted, generated between proactive and reactive. However, it has been observed that if it is claimed that this categorization measures the variables involved in degrees or levels, this can have difficulties and objective aspects that are difficult to evaluate and quantify. Following the "model for the gradual implementation of CSR" designed and implemented by *Telefónica*, we note that it has had a significant impact on the company's operational strategy and has also served to promote both inside and outside the company's social policy. It is not intended to convey a summary of the actions taken by the company at each stage, but only to highlight some facts that are considered representative and relevant for the analysis. The comments provided are general in scope and do not refer directly to the *Telefónica* company, but to all the research, and are a good example for observing design variables and problems to be overcome. The MIP model is like other systems designed for management and is a circular, feedback model, such as the PDCA17 cycle, although it is adapted to the specific interests of the CSR system (**Table 6**).

Phase 1. To make this commitment public, the *Informe Anual de Responsabilidad Corporativa 2003* begins with a letter from the president regarding the requirements of the GRI. In his message to the reader, he indicates that the vision of the company is

<sup>16</sup> In this regard, it is possible to consult the publications on the subject produced by important corporate responsibility scholars Carroll [68] and Joyner and Payne [69].

<sup>17</sup> It serves to promote a culture of quality that is aimed at the continuous improvement of processes and the optimal use of resources. This tool starts from the assumption that in order to achieve the highest quality, constant interaction between research, design, testing, production, and sales is necessary. To improve quality and satisfy the customer, the four phases must constantly rotate, with quality as the main criterion. Edwards Deming in Japan in the 1950s. In those years in Japan, quality production was ensured simply by the testing phases. Post-process inspections only made it possible to discard the defective parts and, following this logic, the increase in quality would have meant an increase in inspections and consequently in costs. Waste and costs were not in tune with the concept of quality sought by Japan. Edwards Deming, to introduce tools to ensure a progressive improvement in quality. The Japanese subsequently reinvented the Deming wheel and called it the PDCA Cycle, constituting a method to be applied to all phases and situations. Now, the concept of constantly spinning the Deming wheel to generate continuous improvement is extended to all phases of management, and the four stages of the wheel correspond to specific activities.

aimed at being a "trusted operator" and that the only way to access this trust is to fulfill one's commitments and maintain a position of proximity in understanding the needs and the expectations of customers, shareholders, employees, suppliers, or simply citizens. The CSR approach, to be effective, should be promoted as a value and a strategy that starts from the top management, through a plan to be implemented in all company activities. This push from top management must include the provision of necessary resources, how much they will have to compete with other objectives, and the correct priority among objectives for the allocation of resources. Therefore, the level within the organizational structure of the company and those responsible for each process are the important factors in resolving conflicts, but at the end, it will be the top management who will have to decide between the strategies if there are valid operational solutions. The formal organizational structure created for the management of CSR is often a sublevel of general management or corporate management in large companies, as indicated in the case of *Telefónica*. As for the informal structure, its proximity to the presidency and its mandate as the executor of a particular strategy, in practice, increase the level of enforceability. However, the level indicated refers only to the few companies that have bet heavily on CSR, as in many large and small businesses, the functions are shared. CSR managers are often told that their most challenging work begins with the work of internal conviction and in the rest of the structure in responsibility, personal commitment, and effort in resources. This difficulty is like that of the closest management systems such as the quality of the environment. The design of an incentive system for managers and employees is necessary so that they have a utility function consistent with the objectives of the company. However, the incentives can cause unexpected side effects, which can heavily affect the internal balance of the company or firm on the market. For example, stock options have been used to try to reduce the agency problem, which links executive remuneration to the value achieved through shares; however, they were also the cause of an increase in accounting fraud in the main listed companies in the late 1990s. These practices resulted in the loss of reputation of the company in which they were carried out and a significant loss of confidence in the market system18. It is this loss of confidence that is one of the main reasons why large companies are developing CSR strategies. Phase 2. Given the size and complexity of the company, the activities that the different business units carry out in the field of CSR are brought together, forming a sort of catalog. This collection made it possible to carry out, first, an analysis of the situation, the identification of evident absences, and the assignment of priorities to the initiatives. It also facilitated the identification of best practices, so that they could be exported to other units. The first consequence of this methodology is the internal benchmarking procedure, which is useful in large companies with different operating units and various geographical areas. Among the companies that were consulted in this research, it becomes clear that the initial diagnosis phase presents great difficulties, deriving mainly from the uncertainty of the very concept of CSR, from the presence of various definitions of CSR, relating to the inclusion or exclusion of principles, as well as the degree of participation of the interested parties.

<sup>18</sup> For an in-depth analysis, see the paper "Determinants of collateral" in which the authors conduct an extensive examination of the effects of information asymmetries and of the relationships of the financial and banking market in the various economic cycles: GABRIEL JIMENEZ (Banco de España), VICENTE SALAS (Universidad de Zaragoza and Banco de España), and JESUS SAURINA (Banco de España), February 2004.

### *Corporate Social Responsibility and Social Report: A Case Study in the Basque Country DOI: http://dx.doi.org/10.5772/intechopen.105511*

The managers of the company have different functions and are often of opposite opinions, and therefore, they are forced to choose one among them to create a common culture and conduct internal awareness campaigns. However, significant progress has been made to clarify the concepts and actions that need to be taken to implement a CSR system. The creation of economic value from the CSR strategy is based on certain requirements or expectations of its stakeholders to allow it to obtain a competitive advantage (Porter, 1985). These include a trust that the customer does not change supplier, proximity capable of decreasing the image of distance that a multinational can have; the issue of human rights compatible with the growing pressure of society against violations of privacy and abuse of a person; the image of efficiency and devotion of the company to reduce the advantage of competitors in the reference competitive sector; and the relationship with public institutions of the state. Phase 3. Based on this survey, the strategy was defined in *Telefónica*, assessed through the resources for implementation and the necessary organizational structure. It corresponds to the organizational structure to plan the methodology to be applied. If we compare the MIP model with the general management scheme, we see that planning and organization activities are included in the implementation phase. They have been concentrated; this does not mean the realization of a smaller number of phases, but an attenuation of the importance given to the other phases. Phase 4. The information systems that existed before 2002 in *Telefónica* provided only part of the information required by the new area of CSR, so it was necessary to create a specific information network. An "integrated management system" was launched in the field of CSR and it was necessary to work diligently to systematize the information, which was dispersed and uneven. To select the indicators, the guidelines of the Global Reporting Initiative were used together with the ratios and data pertinent to the specific activity; *Telefónica* itself participated in the development and organization of the GRI as well as in the creation of the reference guides for the telecommunication sector. To ensure the quality of the information, a determining factor has been identified: the accountability that provides information [70]. Furthermore, a double control was used, guaranteed, and made possible by the organizational structure of the company: the participation of the heads of each operational line or corporate center and the involvement of the company departments. CSR must be developed through a transversal management system that penetrates the various activities, integrated with other management systems. Therefore, the variables and results relating to CSR are combined in the management control systems of branches and business units [71]. For standardization, an internal regulation has been developed for carrying out CSR reports and the internal control department has participated in its elaboration. The control phase, which in general models, is usually identified as unique, and in *Telefónica*'s CSR MIP, on the other hand, unfolds in three phases: measurement, communication, and verification. This approach is indicative of the importance that communication plays in the management of CSR since its development is correlated with interest groups. Based on the decision to consider verification as a separate phase, the argument supported by the various companies in the forums could be indicative: There is still little maturity in the field of CSR and it is necessary to proceed slowly and safely, identifying the groups of interest. It should be noted that the difficulty of obtaining homogeneous information on CSR in large companies motivates the choice to finalize the first stages of the implementation of the strategy in the creation of the information system. The same experience described for the telephone operator was compared among BBVA and other large companies.

However, in PYMES19 this part of the process would be much easier. The responsibility of the information generators is indicated in the sustainability report [72]. Indeed, one of the steps that have been considered most effective since the financial scandals of the 2000s is the clarification of personal responsibility in the information provided, which is institutionally promoted. The result measurement phase is closely linked to the principles of transparency and anti-corruption that accompanies CSR. Likewise, it is also essential in any management system for results and continuous improvement. The strategy and entrepreneurial activity can simultaneously influence relations with the various stakeholders. For example, if anticompetitive practices are used, reference is made to the interest group of competitors, the relationship with the public administration and customers, even if it is only a reflex moment. In many cases, it is not easy to determine where the commercial practice ends and those that are not accepted begin. Phase 5. The *"Annual Report on Corporate Responsibility of Telefónica S.A."* was released in 2007, 2008, and 2009, and every year, there was a notable improvement in the contents and in the processing of information, as well as in its dissemination. Phase 6. Within the *Telefónica* MIP are the following steps in the verification process: internal audit on the correctness of the information; external audit; certifications; and verifications [73]. All the processes relating to the customers of *Telefónica* and *Telefónica Moviles* in Spain are certified according to the ISO 9001/200020 standard, and in *Telefónica* America Latina, they were carried out in 2004. Two characteristics can be observed in the design of these certifications: a) The development achieved is measured in proportion to the certified processes; and b) the priority of certification is assigned to the processes closest to the customer, who is the main beneficiary of quality. These continuous quality improvement plans include "service indicators" and *"strategic quality indicators, with objectives of improvement and comparison with the quality perceived by the customer." Six Sigma*21 is the reference methodology for process improvement and staff training. These systems include internal controls. In 1996, *Telefónica* of Spain acquired the environmental commitment of ETNO (European Telecommunications Operators), and in 1999, the development of an "environmental management project" takes the UNE EN ISO 14001 standard as a model. The environmental management system for *Telefónica* Moviles in Spain covers all its activities and is certified by AENOR by the UNE EN ISO 14001 standard. The various collective agreements of the company are applied to more than 100,000 employees of *Telefónica*. It is important to underline a way of expressing and communicating the ISO certifications that were used in the report produced by

<sup>19</sup> Acronym corresponding to the Italian PMI (small and medium enterprises), PyMEs (pequeñas y medianas empresas).

<sup>20</sup> The standard that specifies the requirements for a quality management system in which an organization must demonstrate its ability to consistently supply products that satisfy the customer and the applicable regulatory requirements, aiming to increase customer satisfaction through the effective application of this system, including processes for continuous improvement and customer compliance assurance. All requirements of this international standard are generic and are intended to be applicable to all organizations, regardless of the type, size, and product supplied.

<sup>21</sup> This denomination indicates a quality management program based on the control of the mean square deviation, which aims to bring the quality of a product or service to a certain level that is particularly favorable for the consumer. This variability is so limited that initially the common opinion was that it was impossible to achieve, and many believed that a three-sigma strategy might be acceptable. This guarantees a direct impact on the customer, intended as a user of the process or product.
